ASSOCIATION OF VOICE ARTISTES (AVA), to be referred to as Union.
2. The Registered office of the Association :
Registered office of the Association shall be situated in
3. Aims & Objectives :
Association shall be a non-political organization / Union
having the following Aims & Objectives:
To organize & unite the persons engaged
in the field of Voicing / Dubbing in Films / T.V. / Radio
/ Advertising & all electronic media & so on in
& to regulate their relations with their Employers /
To secure to the members fair conditions of
life & service.
To try to redress their grievances.
To endeavor to settle disputes between employer
& members / between members themselves, amicably, so
as to ensure smooth functioning of the working conditions
& to regulate the relations amongst them.
To endeavor to provide against sickness, unemployment,
infirmity, old age & death.
To endeavor to secure compensation for members
in case of accident.
To try to provide legal assistance to members
in respect of matters arising out of or incidental to their
To endeavor to render aid to the members during
any strike brought about with the sanction of the Union
To obtain information in reference to the
Voicing / Dubbing profession in India
To associate with Organizations (of labour)
particularly those having similar objectives in India & outside & thereby
achieve its goals.
For the attainment of these objects, the Union may establish branch offices in various cities.
To purchase, take on lease or in exchange,
hire or otherwise acquire any immovable or movable property
& any rights & privileges which the Association
may deem necessary for its purpose.
To invest & deal with the finances of
the Association not immediately required in any manner,
upon such investments as may be determined from time to
time by the Managing Committee, but such investments shall
not be made for any purpose other than those related to
the Objects of the Association directly.
To foster brotherhood & unity amongst
voice artists working in the film, television, radio &
advertising industries under the banner of Association of
Voice Artistes or AVA.
The Association shall strive to safeguard
the welfare of its members with out any bias or discrimination
of language, cast, creed, sex or race.
To secure representation of its members on
delegations, commissions, committees etc. set up by the
Central or State Governments or the Film Industry, television
industry, advertising industry or broadcasting industry
& so on.
The Association from time to time, may arrange
seminars & workshops to facilitate exchange of ideas
& techniques for the benefit of all Members.
& to do such other things as may be necessary
from time to time, to further the interests of the Association.
the purpose of membership of the Association, a Voice Artist
means ‘any person engaged in the work of Voicing in
any language, engaged in Films / T.V. / Radio / Advertising
& all electronic media & so on.
5. MEMBERSHIP :
person who has attained the age of 16 years & is engaged
in the work of voicing as per Clause No.4 of this Constitution,
can become a member of the Association, irrespective of
cast, colour, creed, language & sex. He / She should
have completed a minimum of 6 jobs in the field(s) of Voicing
at the time of filing of the Application for Membership.
Such a person shall be proposed & seconded by any 2
existing Regular or Life members. Application for Membership
must be made on the prescribed form of the Association.
The Membership Scrutiny Sub-Committee reserves the absolute
right to grant or refuse membership to any candidate without
assigning any reason thereof & the decision of the Membership
Scrutiny Sub-Committee shall be final. However, the formality
of this procedure shall not be applicable for Honorary Members.
Professional Voice Artists, who have not attained the age
of 16 years may be granted Associate Membership of the Association
& shall have access to facilities enjoyed by the Regular
/ Life Members, but shall not be allowed to Vote or Stand
Associate Members may be allowed to convert their membership
to Regular / Life Membership after attaining the age of
OF MEMBERSHIP & THE APPLICABLE MEMBERSHIP FEES / SUBSCRIPTION
(i) REGULAR / ANNUAL MEMBER – Any
person employed in the film industry or Audio Visual medium
such as radio, T.V., Advertising, Films & presentation
as a dubbing artist / voice over / commentator / presenter
will be entitled to become the REGULAR MEMBER OF THE ASSOCIATION
on payment of an Admission fee of Rs. 5,000/- & Annual
Subscription fee of Rs. 500/- (with retrospective effect
from 1st January 2006). Such fees shall be subject
to change from time to time by the Managing Committee. He
/ She should have completed a minimum of 6 jobs in the field(s)
of Voicing at the time of filing of the Application for
Membership. A concession of 75% will be given to senior
citizens (who are above the age of 60 years) in the applicable
Admission fee & Annual Membership fee.
MEMBER – Any existing Regular Member or any person
eligible to become a Regular Member can enroll himself /
herself as Life Member, on payment of Admission fee of Rs.
5,000/- to the Association & an additional Life Membership
fee of Rs. 10,000/-(with retrospective effect from 1st
fees shall be subject to change from time to time by the
Managing Committee. He / She should have completed a minimum
of 6 jobs in the field(s) of Voicing at the time of filing
of the Application for Membership.
MEMBER – Person who is not eligible to become
a Regular Member of the Association may be admitted as HONORARY
MEMBER by the Managing Committee (Subject to the Provisions
of the Section 22 of The Trade Union Act, 1926) & the
number of such Honorary Members shall not exceed 5 in a
particular year. Such members shall have no Right to vote
or contest Elections of the Association.
LIFE MEMBER– Distinguished Personalities in the
field of Art & Culture may be granted Honorary Life
Membership by the Managing Committee. Such members shall
have no Right to vote or contest Elections of the Association.
(v) ASSOCIATE MEMBER – A person who
has not attained the age of 16 years but is eligible to
become the member of the Association as per the provisions
of Clause No. 4 of this Constitution, may be admitted as
Associate Member of the Association on the payment of Rs.
5,000/- as Admission fee & Annual Subscription fee of
Rs. 500/-. Such fees shall be subject to change from time
to time by the Managing Committee. Such members shall have
access to facilities enjoyed by the Regular / Life Members,
but shall not be allowed to Vote or Stand for Elections.
Such Associate Members may be allowed to convert their Membership
to Regular / Life Membership after attaining the age of
16 years. In case of disputes, their Guardians / Parents
can stand in for them with permission of the Managing Committee.
He / She should have completed a minimum of 6 jobs in the
field(s) of Voicing at the time of filing of the application
(vi)TEMPORARY MEMBERSHIP (WORK PERMIT) –person
fulfilling the req Such fees shall be subject to change
from time to time by the Managing Committee. Validity of
the Work Permit would be 6months from the date of issue
of the Permit. During this period the Member must complete
a minimum of 6 voicing jobs & satisfy the norms of the
Membership Scrutiny Sub-Committee to enroll for Regular
/ Life Membership (as per Clause No. 6(i) of this Constitution).
Misconduct / breaking the rules of the Association shall
lead to cancellation of the Work Permit. Renewal of the
Permit may be done if the Artist has not completed 6 jobs
in the stipulated time, but however wishes to continue the
Membership, by paying the Temporary Membership fees again.
The Work Permit Holder shall not be entitled to any Rights
or Benefits of the Association as mentioned in Clause No.
7 of this Constitution however all the rules and regulations
of the Constitution and Wages shall be binding on the holder.
7. RIGHTS & BENEFITS OF MEMBERS
the members, except the Work Permit Holders, shall enjoy
all the Benefits accruing from the Association.
(ii) All the Regular
/ Life Members shall have the Right to vote & the Right
to contest the Election for any post in the Managing Committee.
(iii) All the Regular / Life
Members shall have the right to propose or second any Application
for new Membership & any Nomination for the Associations
Elections. However a Regular / Life Member who is in arrears
of his / her fees / fines / penalties as on a particular
date shall not have the Right to propose or second as mentioned
(iv) The Work Permit holders
shall not be entitled to ANY Rights of the Association.
(v) Any Member
of the Association who is in arrears of his / her Subscription
shall not be entitled to any Benefits of the Association
unless the arrears have been paid & a period of 3months
lapses, after such payment.
(vi) Should any member(s) of
the Association go on strike without the sanction or approval
of the Managing Committee he / she shall not be entitled
to any Benefits whatsoever.
Expulsion/ Termination of Membership :
Managing Committee of the Association shall have the right
to take any necessary Disciplinary Action against any individual
Member(s) or any Office Bearer(s)/ Managing Committee Member(s)
in case of violation of any of the provisions of this Constitution
& / or of the Directive / Decision / Resolution of the
Association, & / or for acting against the interests
of the Association, provided that before taking any disciplinary
action as it may deem fit & necessary, the Managing
Committee shall give an opportunity to such members(s) &
/ or the respective Office Bearer(s) / Managing Committee
Member(s) through a notice in writing for explanation, in
respect to the allegation(s), within 15 days from the date
of the notice & the decisions in all such cases shall
be by 2/3rd majority vote of the number of Managing
Committee Members present at such a meeting.
(ii) Such Disciplinary
Action shall include, but not be limited to, an imposition
of fine / Penalty on & / or suspension, expulsion of
such member(s) or Office Bearer(s) / Managing Committee
& Forfeiture of Membership :
Member who fails to pay his / her Subscription for a period
of more than 3months from the date of the beginning of the
calendar year of the Association, shall be liable to pay
an amount of Rs. 100/- per month from April onwards as fines
along with his / her arrears. Such fines are subject to
change from time to time by the Managing Committee.
(ii) Any Member
who fails to pay his / her Subscription for a period of
more than 6months from the date of the beginning of the
calendar year of the Association, shall cease to be a Member
of the Association. However, he / she will be eligible to
rejoin the Association on payment of the applicable Admission
fees & Subscription fees or the applicable Arrears /
Fines, at the sole discretion of the Managing Committee.
(iii) Any member found guilty
as per the Clause No.8 due to a breach of the Constitution
/ rules of wages and / or any such rules, shall be penalized,
and the decision of the Managing Committee shall be binding
on the member.
OF MEMBERS :
shall maintain a Membership Register with particulars of
all the members
& which will be open to members for inspection during
affairs of the association shall be administered by:
General Body, comprising of Members of the Association shall
be supreme & its decision on all the matters shall be
final & binding on the Managing Committee.
Managing Committee shall consist of 17 members, duly elected,
BIENNIALLY in the General Body Meeting. The Managing Committee
thus elected shall amongst themselves elect 6 Office Bearers
& the other 11 would be Managing Committee Members.
(i) The Managing Committee, subject
to the provisions of the Indian Trade Union Act 1926,
shall manage the affairs of the Association,
Financial or otherwise.
(ii) The Managing
Committee shall continue functioning till the new Managing
Committee is duly elected in the General Body Election Meeting
& announced by the Election Officer.
(iii)In case any member of the Managing
Committee or of any other Committee or Sub-Committee fails
to attend three consecutive meetings with out valid reason
& prior information & who does not satisfy the Managing
Committee with explanation for his / her continued absence,
he / she will cease to be a Member of the said Committee
& a vacancy thus created shall be filled by the Committee
by means of Co-option.
(iv)In case of any vacancy arising among
the Office Bearers then the Managing Committee shall be
competent to fill up the same by Co-options from among the
Members of the Managing Committee. In case there is a vacancy
arising in the Managing Committee, then the same shall be
filled in by the Managing Committee by means of Co-option
from among the Members of the Association. The Quorum of
the Managing Committee shall be 1 / 3rd of the Members strength
in the Managing Committee. No quorum is required for an
Managing Committee shall meet once a month on a day, place
& time fixed by the General Secretary, in consultation
with the President.
least 3 days notice shall be given for the Managing Committee
office bearers of the Association shall be as under:
Joint Secretaries (Two)
The President shall preside over all the
meetings of the Association & the Managing Committee,
preserve order, sign all Minutes & shall have Right
to give a Casting Vote only. The President shall have power,
if necessary, to call a Special Meeting of the Managing
Committee or of the Association.
(ii) VICE PRESIDENT
Vice President shall function in place of the President
in his absence.
GENERAL SECRETARY :
General Secretary shall be the Chief Executive Officer (C.E.O)
of the Union.
shall have power to convene meetings of the Association,
Managing Committee & / or any Sub-Committee in consultation
with the President.
General Secretary shall correctly record in a book kept
for that purpose the Minutes of the Managing Committee &
other Sub-Committee meetings.
shall be the custodian of all books, papers or other property
of the Association pertaining to his office, & shall
keep the same in the Association’s office & /
or such other safe custody as the Managing Committee may
direct, & shall exercise due & proper care to ensure
preservation of the same.
shall report any complaint made to him to the Managing Committee
or the General Body as the case may be.
shall draw up the Report on the activities of the Association
& shall present the same on behalf of the Managing Committee,
duly approved by the Managing Committee, to the General
Body Meeting & shall also submit Audited Return to the
General Body Meeting.
shall be the sanctioning authority for all expenses. He
may expend any amount up to Rs.2,000/- (Rupees Two Thousand
only) without the previous sanction of the Managing Committee
provided that, such expenses are put for ratification before
the Managing Committee at the next ensuing meeting.
shall prepare Balance Sheet annually, showing clearly every
item of receipts & expenditures. He shall send Annual
Returns & Notices to the Registrar as required under
the Indian Trade Union’s Act, 1926.
Be generally responsible for working of the
Association, its progress & the interests of the Members.
General Secretary shall have the power to call a Special
Meeting of the Managing Committee of the Association whenever
necessary. The General Secretary shall have the power to
sign all Minutes.
General Secretary shall also have the power to call a General
General Secretary shall have a Casting Vote only.
m) He shall have the power
to engage, in consultation with the President & subject
to the approval or confirmation of the Managing Committee,
any assistants for organizing the administration of the
Association & all such assistants shall be under the
control of the General Secretary.
Joint Secretaries shall generally help the General Secretary
in the discharge of his duties & attend to the specific
work assigned to them by the Managing Committee or the General
Secretary. One of them shall perform the duties of the General
Secretary in his absence.
Duties of the Treasurer shall be to collect or cause to
be collected all Subscription, Donations etc., to make payments
on behalf of the Association as may be directed by the Managing
Committee from time to time against proper Vouchers duly
passed by the Gen. Secretary, to invest all amounts in hands
in excess of the General requirement of the Association
as may be directed by the Managing Committee, to sign cheques
jointly with the Gen. Secretary or the President & to
draw from the funds of the Association at any Bank, to draw,
accept, endorse & negotiate promissory notes, bills
of exchange, hundies, & other negotiable instruments
& to sign receipts payable to the Association. It shall
be his duty to account for all monies received by him or
disbursed through him on behalf of the Association.
GENERAL FUNDS :
General Funds of the Association shall consist of the Subscription
from Members, donations etc. They shall be deposited in
banks, approved by the Managing Committee in the name of
the Association & the account shall be operated by the
Treasurer & any one from the President or the General
Secretary. The General Secretary or Treasurer shall not
keep more than Rs.1,000/- with him for current expenses.
13. OBJECTS ON WHICH THE GENERAL FUNDS CAN BE EXPENDED.
to the provisions of Section 15 of the Trade Unions Act,
1926 the General Funds of the Association shall not be spent
on any other objects than the following, viz:-
payment of salaries, allowances etc. to the Office Bearers
of the Association.
payment of expenses for the administration of the Association
including audit of the accounts of the General Funds of
prosecution or defense of any legal proceeding to which
the Association or any member thereof is party when such
Prosecution or defense is undertaken for the purpose of
securing or protecting any Rights of the Association or
of any Member as such.
conduct trade dispute on behalf of the Association or any
to Members for loss arising out of Trade Disputes.
to Members or their dependants on account of death, old
age, sickness, accident or unemployment of such members.
issue of or the undertaking of liability under policies
or assurance of the lives of Members, or under policies
for insuring members against sickness, accident or unemployment.
provision of educational, social or religious benefits for
Members (including the payment of the expenses of funeral
or religious ceremonies for deceased Members or for the
dependants of Members).
The upkeep of a periodical published mainly
for the purpose of discussing question affecting employers
or workmen as such.
The payments in furtherance of any objects
on which General Funds of the Association may be spent,
& of contributions to any cause intended to Benefit
workmen in general, provided that the expenditure in respect
of such contributions in any financial year shall not, at
any time during that year, be in excess of 1 / 4th of the
combined total of the gross income which has up to on that
time accrued & of the balance at the credit of these
funds at the commencement of that year, & subject to
any conditions contained in the notification, any other
object notified by the appropriate Government in the official
14. DONATION / CONTRIBUTION / SERVICE CHARGES
The Association can accept Donations from its Members
/ well wishers / Corporate Bodies or any other persons for
the Benefits of the Association.
b. The Association is entitled to collect 5% service charges on the
claim amount, settled & recovered by the Association,
from any producer / employer / client etc; in case of a
dispute of a Member, but shall not be entitled to collect
such charges, if the disputes is referred to FWICE for settlement.
It is also entitled to deduct 10% service charges from such
amount before dispersing it to the concerned member irrespective
of the fact whether the dispute is settled through AVA or
FWICE. The Association shall take up any such dispute raised
by the Member with in a period of 3 years from the date of completion of his / her
voicing job. The decision of the Dispute Settlement Sub-Committee
of AVA & FWICE, as the case may be, shall be final &
ANNUAL AUDIT :
Association shall make due provision for the Annual Audit
of the accounts of the Association by competent auditors
appointed by the Managing Committee in accordance with Rule
18 of the Bombay Trade Unions Regulations, 1927.
INSPECTION OF BOOKS OF ACCOUNTS :
books of accounts of the Association shall be open for inspection
to any Member or an Officer of the Association at the Head
Office of the Association during the normal working hours
of the Association, on any working day, excluding holidays.
17. GENERAL BODY MEETING :
General Body Meeting of the Association shall be held every
year, latest by the month of March to transact the following
To read & confirm the Minutes of the last
To read & adopt the General Secretary’s
report on the work done by the Association during the previous
To read & adopt the Audited statement
of accounts related to the previous year.
To appoint the auditors & fix their remuneration.
Any other matter with the permission of the
However the Election
of the Managing Committee Members shall take place once
every 2 years.
18. SPECIAL GENERAL
BODY MEETING :
or the General Secretary may call a General Body Meeting
of the Association whenever necessary & shall call it
on a Requisition signed by at least 1 / 5th members of the
Association, who have got the Voting Rights, within 21 days
of the receipt of such a Requisition.
In case the President or the General Secretary fails to convene
such a meeting, the members who made the Requisition themselves
may call a Meeting after due Notice & the proceedings
of such a meeting shall be binding on the Association.
NOTICE OF THE MEETING :
least 15 days Notice is necessary to be given to the members
for General Body Meeting or for Special General Body Meeting.
However, a notice of 5 Days shall be deemed sufficient in
case of urgent General Body Meeting.
20. QUORUM :
The presence of at least 1/3rd
Members shall be necessary to form a Quorum at any General
Body Meeting. No Quorum is necessary for an adjourned meeting.
shall be held in the General Body Election Meeting after
the expiry of one term, i.e. Two years.
Only Life Members & Regular Members are eligible to contest
& vote in the Elections. Any Regular Member of the Association
whose Subscription is in arrears as on the last date of
filing the nomination for the Elections shall not be eligible
to contest the Election for the Membership of the Managing
Committee & /or for any office of the following posts:
JOINT SECRETARIES (TWO)
MANAGING COMMITTEE MEMBERS
(iii) The nomination for any eligible member shall be Proposed &
Seconded by any 2 existing Life / Regular member(s).
(iv) On receipt of such nomination papers the same shall be scrutinized
by the Election Scrutiny Committee appointed by the Managing
Committee to determine its validity. The Election Scrutiny
Committee Members shall comprise of 3 Members, 1 of whom
shall be the Chair-person. Such Members shall not be the
Members of the Managing Committee / Sub-Committee, nor shall
they contest the Elections.
(v) Names of the
contestants shall be printed on the Ballot paper & distributed
among the Regular & Life Members present in the General
Body Meeting for Elections.
(vi) Personal presence of the
contestants in the General Body Election Meeting will be
essential, unless the absentee has intimated earlier in
writing the reason of his / her absence & the Election
Scrutiny Committee hold it valid.
(vii) Voting will be by
(viii) The existing Managing Committee term shall expire immediately
prior to the Election Agenda.
(ix) Subsequently the term of the Election Scrutiny Committee shall
come to an end on the declaration of the Election results
where upon the newly elected Managing Committee shall take
over the charge.
newly elected managing committee shall have its first meeting
within 7 days of its such Election wherein the Office Bearers
& various Sub-Committees shall be elected / appointed.
members of AVA who are producers will be eligible to contest
the elections but are debarred from holding the post of
any office bearer.
Any member who is an office bearer/committee
member of any producer’s association, shall not be
eligible to contest the elections of the Association.
The Managing Committee shall have the power
to constitute Sub-Committees, to amend & lay down bye-laws
from time to time, for settling the disputes with employers
or among members or for other specific issues or purpose.
The Sub-Committee so elected will consist
of a Convenor & a Chair-person both from the managing
IN CONSTITUTION :
The Constitution may be amended at any time by the 2/3rd
majority of the members
present at the General Body Meeting provided previous
notice of proposed amendment (at least fifteen days) is
given to the members. Any proposal for amendment of the
Association’s Constitution should reach the office
seven days before the date of General Body meeting.
24. DISSOLUTION :
The Association shall not be dissolved except by the majority
of 3/4th members present at General
Body Meeting for the Purpose provided that the total number
of votes cast at such meeting have to be 2/3rd
members on the roll of Association. In the case of the dissolution
of the Association, after meeting all the liabilities, the
funds of the Association shall be disposed off in accordance
with the dissolution meeting.
25. SETTLEMENT OF DISPUTES (GUIDE LINES)
Any member aggrieved or having claim in respect
of a Co-member or his/her employer etc. shall lodge a written
complaint with the Association setting out facts in detail
supported by copies of bills, contracts, receipts or any
other proof & witness which he/she may like to produce
before the Dispute Sub-Committee for the Settlement &/or
adjudication of his/her dispute or claim.
The Association shall on the receipt of the
said complaint issue notice to the other party, as early
as possible, enclosing copy of the complaint & other
relevant details, to obtain a reply to the same, & subsequently
take up the matter in the dispute settlement meeting, if
In any dispute settlement meeting, the Dispute
Sub-Committee shall hear the parties, record their statements,
scrutinize their documents & record evidence if necessitated
& there after proceed to settle the dispute.
In case any member or the members of the Dispute
Sub-Committee happen to be related, with the project in
question in any capacity or its producer against whom the
dispute is being processed, the said member/members shall
be debarred from participating in the case. In such a case
the Managing Committee shall nominate other member/members
from out of the Managing Committee in his/their places in
that particular case.
: October 10, 2007.